Who Can Apply?
Application from following investigators are accepted
- A member of the academic staff of the Faculty of Applied Sciences, Rajarata University of Sri Lanka (including probationary & temporary staff).
- Undergraduate and postgraduate students of the Faculty of Applied Sciences, Rajarata University of Sri Lanka.
- A permanent member of the academic staff of the faculties, other than Applied Sciences, of Rajarata University of Sri Lanka.
- A researcher or a research group conducting collaborative research projects in North Central province with departments or staff members of the Faculty of Applied Sciences.
How to Apply (Instructions for Applicants)?
What type of research qualify for applying?
Research projects involving humans to be conducted by the students and staff of Rajarata University of Sri Lanka and in the Northern Central Province.
Research projects involving animals in laboratory, captivity or in natural habitat be conducted by the students and staff of Rajarata University of Sri Lanka and in the Northern Central Province.
How to submit applications?
With completed original application form, copy of project protocol, one page summary of the protocol and all other relevant documents should be submitted as two hard copies and a combined PDF file of all document should be emailed to ethics@as.rjt.ac.lk or submit a CD with a soft copy.
The summary should not exceed 500 words and should include the following: background, justification, objectives, and methodology and ethical issues.
The contents of the protocol should be based on the ‘Protocol Checklist’ of the application form.
The payment voucher obtained by paying the relevant fee to the shroff counter of the Faculty of Applied Sciences should be attached with the application form. The relevant fee structure is available in the Application processing fee section.
Undergraduate student proposals should be submitted through the relevant Head of the Department.
Proposals for postgraduate degrees should be submitted under the responsibility of a qualified supervisor with a covering letter indicating the degree to be obtained
Ethics review committee submission deadlines and meeting dates
The Ethics Review Committee (ERC) meeting convenes monthly. To ensure consideration of your ERC application, please submit the complete application before the specified deadlines. This includes submitting a hard copy to the Secretary, ERC and a soft copy via email to ethic@as.rjt.ac.lk. Kindly ensure that your application is fully completed and includes all necessary documents.
| Month | Submission deadlines of the applications (Last date of the previous month) | ERC meeting dates (Second week – Tuesday) |
| July | 30th June | 9th July |
| August | 31st July | 13th August |
| September | 31st August | 10th September |
| October | 30th September | 8th October |
| November | 31st October | 12th November |
| December | 30th November | 10th December |
The ERC will disapprove all projects that have already started recruitment of participants or collection of data and that are completed before obtaining the ethical clearance.
What happens following approval?
If the protocol to be amended after submission or after obtaining ethical clearance, such amendments should be communicated to the ERC and effected only after approval by the ERC.
After obtaining ethical clearance, the researchers are responsible to adhere to the protocol and the ERC has the right to withdraw the clearance if there is evidence for not complying with approved protocol and ERC guidelines.
All researchers whose projects have been granted ethical clearance are obliged to send progress report every 6 month as requested format by the ERC and at the end of the research project a completion report. Please quote the reference number assigned to the project in all future communications.
Application Processing Fee
| Application Category | Fee(LKR) |
| Applications from staff of the Rajarata University of Sri Lanka (Faculty of Applied Sciences and other Faculties) | 1,000.00 |
| Applications from other researchers who conduct research in the North Central Province | 3,000.00 |
| Applications from other research projects funded by overseas research grants | 10,000.00 |
| Applications from postgraduate students from the Faculty of Applied Sciences | 1,000.00 |
| Applications from undergraduate students from the Faculty of Applied Sciences | Free |
